1. Introduction

These Terms and Conditions (“Terms”) govern the provision of venue sourcing services (“Services”) by Atlas Forte Ltd (“the Company”, “we”, “us”, or “our”) to its clients (“Client”, “you”, or “your”). By engaging Atlas Forte Ltd, you agree to be bound by these Terms. If you do not agree with any part of these Terms, please do not use our services.

2. Services

Atlas Forte Ltd will use reasonable endeavors to source suitable venues in accordance with the requirements provided by the Client. The scope of services includes venue identification, proposal preparation, negotiation of terms with venues, and support with booking arrangements. Services may include site visits to ensure suitability and availability.

3. Client Obligations

• The Client must provide clear and accurate requirements, including event dates, attendee numbers, location preferences, budget, and any special requirements. 

• The Client is responsible for reviewing venue proposals and making timely decisions to secure bookings. 

• The Client agrees to provide all necessary information and cooperation to facilitate the venue sourcing process. 

• The Client agrees to cooperate fully with Atlas Forte throughout the venue sourcing process and to communicate any changes promptly.

4. Fees and Payment

• Atlas Forte will collect 100% of the supplier commission for successfully sourced venues. No fees will be charged to the Client. Any applicable fees will be clearly presented to the Client at both enquiry and proposal stage to ensure full transparency.

• If the Client wishes to make alternative payment arrangements, these must be agreed upon in writing before commencement of services.

• Any applicable fees are payable by the Client within fifteen (15) calendar days of receipt of invoice.

5. Booking and Contracts

Atlas Forte Ltd acts as an intermediary between the Client and chosen venues. Final contracts for venue hire are entered into directly between the Client and the venue. Atlas Forte Ltd will not be a party to such contracts and accepts no liability for the performance of the venue.

6. Cancellations and Amendments

• If the Client wishes to cancel or amend a booking, they must notify Atlas Forte Ltd as soon as possible. 

• Cancellation and amendment charges may apply as stipulated by the venue’s terms and conditions. The Client is responsible for all such charges.

• Either party may cancel this Agreement by providing written notice at least thirty (30) days in advance.

• If the Client cancels after the contracting stage, a cancellation fee of £250 + VAT will be payable directly to Atlas Forte to cover administrative time and lost commission. If the cancellation occurs before any contract is signed, no cancellation fee will apply.

7. Liability

• Atlas Forte Ltd will not be liable for any loss or damage arising from venue performance, cancellation, or failure, except where caused by our negligence or wilful misconduct.

• Our liability for any claim arising out of the provision of Services is limited to the fees paid by the Client for those Services.

8. Confidentiality

Both parties agree to maintain strict confidentiality regarding all information shared during this Agreement. Atlas Forte will protect all client data in accordance with applicable data protection laws and will not disclose any confidential information to third parties without prior written consent, except as required by law.

9. Term and Termination

This Agreement shall commence on the effective date and remain in force until services are completed or terminated in accordance with Section 6. Either party may terminate for material breach with immediate effect upon written notice.

10. Data Protection

Atlas Forte Ltd will comply with all applicable data protection laws in the handling of personal data provided by the Client. Please refer to our Privacy Policy for further details.

11. Force Majeure

Atlas Forte Ltd will not be liable for failure to perform its obligations under these Terms if such failure is due to circumstances beyond its reasonable control, including but not limited to acts of God, war, terrorism, strikes, or government restrictions.

12. Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of England and Wales. Any disputes arising out of or relating to this Agreement shall be resolved through good-faith negotiations. If unresolved, disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

13. Amendments

Atlas Forte Ltd reserves the right to amend these Terms at any time. Updated Terms will be made available on request or via our website.

14. Contact Information

For any queries regarding these Terms and Conditions, please contact Atlas Forte Ltd at:

• Email: Contact@atlas-forte.com